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Static QR Free No account needed

Event QR

So your guests don't forget the date. Let them add the event name, time, place and description to their calendar with one scan.

Create now How does it work?
Sample Event QR
Sample code Scan with your phone camera and try it.
Type
Static · never expires
Account
Not required
Internet
Not required
Format
iCalendar (VEVENT)
How it works

What happens when you scan it?

An event QR carries iCalendar (VEVENT) content, the common format of calendar apps. When scanned, the phone fills the “Add to calendar” screen with the title, date, time and location.

The start time is required; end, location and description are optional. If you leave out the end, the calendar app uses a default duration (usually one hour).

Times are saved in the local time of the scanner's phone. For international attendees, we recommend writing the time zone in the description field.

Content written into the code 
BEGIN:VEVENT
SUMMARY:Design Meetup
DTSTART:20261015T190000
DTEND:20261015T213000
LOCATION:Cafe Mor\, Brooklyn
END:VEVENT

The sample QR above carries exactly this content. When you fill in the form, we build this format for you.

Use cases

Where is it useful?

Weddings and invitations“Add to calendar” on invitations.
Conferences and seminarsSession times on posters and tickets.
Store openingRemind people of an opening or sale day.
Schools and coursesParent-teacher meeting, exam or enrollment date.
Sports eventsMatch, run or tournament date.
WebinarBy adding the meeting link to the description.
Fields

What do you fill in?

The fields you'll see in the generator. You can leave optional ones empty; empty fields aren't added to the code.

Event name Up to 200 characters Necessary
Start Up to 500 characters Necessary
End Up to 500 characters Optional
Location Up to 200 characters Optional
Description Up to 1000 characters Optional
Step by step

Ready in four steps

  1. 1Name the eventWrite a short, clear title to show in the calendar.
  2. 2Date and timeChoose the start and, if any, the end.
  3. 3Location and descriptionAdd the address, room name or online meeting link.
  4. 4Test and downloadScan it, check the add-to-calendar screen, then download.
Tips

For best results

  • Keep the title short; calendar views show only the first 20–30 characters.
  • For online events, write the meeting link in the description.
  • If the date changes you'll need to print a new code; if it might be postponed, consider a short link.
  • Also write the date as plain text next to the code.
Before printing
  • Print the code at least 2 × 2 cm; make it bigger as scanning distance grows (about 1/10 of the distance).
  • Use a dark pattern on a light background. Some phones can't read inverted codes.
  • Don't crop the space around the code; the quiet zone is needed for readability.
  • Send SVG to the printer; as a vector it stays sharp at any size.
  • Test the final print file with at least two different phones.
FAQ

FAQ

Event QR

Does it work with Google Calendar and Apple Calendar?

Yes. Google Calendar on Android and Apple Calendar on iPhone open the add-event screen.

Can I create a recurring event?

Currently only one-time events are supported.

Is a reminder added?

The user's calendar app adds reminders according to its own settings.

Similar types

Take a look at these too

Location QR Opens a specific point in the map app. Details Website / Link QR Takes the scanner straight to a web page. The most used QR type. Details Content page QR A simple page with text and images that you can edit later. Details

See all QR types

Create your own code.

Adds an event to the calendar with its date, time and place.

Create now